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See your site first

Pricing

Pay for what you use. Nothing you don’t.

Every office starts with its site and adds the rest when it is ready. We build your site first and quote after, so the price fits your office instead of a tier chart.

  1. 01

    We build your site first

    From what you already publish, at no cost. You see exactly what you would be buying before anyone talks about money.

  2. 02

    We quote what you use

    Your site, plus any of the pieces below that your office wants now. One written quote, per year, with the comparison your procurement policy asks for.

  3. 03

    Add pieces when you’re ready

    Minutes next spring, permits after the building inspector has seen them. Each addition is quoted before it starts. Nothing is added without asking.

Start with

Your site

Your site rebuilt on your .gov, every page and document carried over, with news, alerts, department pages, one directory and the one-screen desk.

Everything a resident sees, and the desk your office posts from.

Add when you’re ready

  • Meetings and notices

    Notices and agendas on the Open Meetings Law clock, to the site and the e-mail list.

  • Minutes from the recording

    A transcript and a draft of the minutes in your format, the morning after.

  • Records requests

    One FOIL log with the business-day deadlines counted.

  • Applications and permits

    Your own forms online, plans attached, delivered to the right inbox.

  • Payments

    A hosted payment page, paid by the payer, with the GML 5-b receipt.

  • The code

    Your code hosted and searchable, or linked, with new local laws beside it.

  • Alerts, e-mail and text

    Storm and road alerts that take themselves down, and notices residents get by e-mail or text.

  • New pages as you need them

    Ordinances, a department, a project, a hearing: a new page when there is something to say.

In every quote

The terms don’t change with what you buy.

No setup fee
Building your site is how we ask for the job.
No bid required
Every quote, with everything you add, stays under the purchasing threshold that would require a formal bid where you are. We tell you before an addition would come near it.
No increase written in
The contract carries no annual escalator.
Thirty days to leave
With a full export, and the site kept up sixty days after the term so you can move it.
Exports are free
Every record, any day, as plain files.
Card fees paid by the payer
2.65% with a $3 minimum, $1.50 by e-check. They go to the processor, not to us, and cost the village nothing.

How to buy it

Under your bid threshold there is no bid. There is a quote policy, and we bring the quotes.

Every state sets a purchasing threshold above which a local government must bid. We price under it, and bring the written quotes and comparison your own policy asks for. Here is how it works in New York, where we started:

No bid
Software as a service is a purchase contract under General Municipal Law 103, so the competitive-bid trigger is a $20,000 twelve-month aggregate. Every Public Desk quote sits under it.
Your quote policy
Your own GML 104-b procurement policy applies. In the Comptroller’s audits the bands run from no quotes under about $3,000 to three written quotes from $5,000 to $19,999. We deliver the written comparison with the proposal.
A multi-year term
The contract is annual, with a subject-to-appropriation clause, so it can run year after year without a special approval.
Timing
The village fiscal year begins June 1; the tentative budget is due March 20 and adopted by May 1. Most villages put it in the spring budget for a June start.
New York’s procurement rules, with sources

For comparison

What villages pay today.

A village usually pays two or three vendors, and none of them draft the minutes or watch the clock. Tell us what you pay now, and we will show you what the same work costs with us.

See your site first
A website on a national municipal platform
$7,900 a year
Code hosting on eCode360
$1,000 to $1,300 a year
An agenda and minutes tool
$5,700 a year and up
Yearly increases in their contracts
5% to 10%

From published contracts and board minutes: Amityville’s May 2026 agenda (CivicPlus, $7,878.87), Lake Luzerne’s August 2021 minutes (eCode360, $1,195) and Lebanon, Missouri’s CivicClerk contract ($5,700). Details and more on the law page.